Admin & Accounts Executive

Job description

Company Overview Maha Yu Yi Pte Ltd is a family-run Chinese bookstore at Bras Basah Complex, serving readers, schools, libraries and institutions with a wide range of Chinese books and educational materials.

Beyond bookstore retail, our work includes school and library supply, book fairs, publications, online sales and other book-related projects.

Job Summary We are looking for a reliable, organised and detail-oriented person to handle routine accounting and daily administration.

The role includes invoices, payments, reconciliation and follow-up on accounting matters, as well as supporting school and library orders and book-related administration. You will be responsible for keeping routine matters organised, accurate and followed through.

Full-set accounting is not required. Basic guidance on our internal systems and procedures will be provided.

Responsibilities Handle routine Accounts Payable (AP) and Accounts Receivable (AR), including invoices, credit notes, payments, reconciliation and maintaining supporting records
Check and process daily POS and online transactions in Microsoft Dynamics 365 Business Central
Identify and follow up on accounting discrepancies, escalating when necessary
Follow up with customers and suppliers on outstanding accounting matters
Support school and library orders, title lists and book information
Keep track of deadlines and outstanding items and follow up as required
Provide general administrative and operational support
Requirements Good working proficiency in English and Chinese, including reading and writing, to handle Chinese book titles, publisher information, documents and work-related correspondence
Strong organisational skills and attention to detail
Able to work independently, prioritise tasks and follow through on outstanding matters
Comfortable working with numbers, documents and computer systems
Comfortable using Microsoft Excel
Fast learner who can pick up new systems and processes
Basic accounting knowledge or experience in invoicing, payments, AP/AR or reconciliation is an advantage
Applicants from Chinese Studies, Chinese Language, Business Administration, Accountancy or related fields are welcome
Experience with Microsoft Dynamics 365 Business Central is an advantage
Other Information

Flexible Working Hours

Open to discussing reduced working hours of at least 30 hours per week over five workdays, depending on candidate experience and suitability
Accounting and follow-up responsibilities remain the priority; selected administrative duties may be adjusted according to agreed working hours
How to Apply Email staff@yuyi.com.sg with your:

Résumé or summary of work experience
Expected salary
Availability or notice period
Only shortlisted candidates will be contacted.