Executive Assistant – Equity Investment Team (12-Month Contract)

Job description

Job Summary

Join a global investment management firm as an Executive Assistant supporting investment professionals. Manage complex schedules, coordinate international travel, and exercise sound judgment in a fast-paced environment for Fixed Income or Equity teams.

Responsibilities

Manage complex calendars by resolving scheduling conflicts and prioritising competing requests from multiple stakeholders to ensure efficient time management.
Coordinate meetings across multiple time zones, adapting to changing business priorities to maintain seamless communication.
Arrange international travel including preparing detailed itineraries, managing visa applications, and handling travel plan changes to support business needs.
Provide high-volume travel and scheduling support tailored to the Equity team or customised travel coordination for the Fixed Income team.
Anticipate stakeholder needs by proactively identifying and resolving issues independently and following through on outstanding matters.
Communicate clearly and effectively with investment professionals and fellow executive assistants to ensure coordinated and consistent support.
Exercise discretion and maintain confidentiality when handling sensitive information to protect stakeholder privacy and company interests.
Required competencies and certifications

Demonstrated experience supporting demanding senior stakeholders as an Executive Assistant, Personal Assistant, or Team Assistant.
Proven ability to manage complex calendars and coordinate international travel arrangements effectively.
Excellent organisational skills with the ability to prioritise tasks and manage pressure in a dynamic environment.
Proactive and resourceful approach with confidence to clarify priorities and professionally manage conflicting requests.
Strong communication skills to build and maintain effective working relationships.
Working proficiency in Microsoft Excel and ability to complete a practical calendar-management assessment.
Flexibility to accommodate occasional early starts based on stakeholder requirements.
Other Information

Work Arrangement

Monday to Thursday in the office, with the option to work from home on Fridays.
Greater onsite presence expected during the initial onboarding period.
Selection Process

Initial screening, a 45-minute practical Excel-based calendar-management assessment, and interviews with the hiring manager, executive assistants, and investment stakeholders.
Morgan McKinley Pte Ltd

EA Licence No.: 11C5502
EA Registration No.: R1331697